Meeting Minutes


1/14/18 Meeting Minutes

Posted on January 16th, by Ali Cedroni in Meeting Minutes. No Comments

Board of Directors Meeting and Volunteer Meeting
14th January, 2018
Meeting called to order at 12:55pm CDT and adjourned at 4:19pm CDT.
Board Members in Attendance
Attended by: Heather Decker, Ross Hersemann, Tom Caprel, and Ali Cedroni. Joined by David Olorundare, Rebecca Rothschild, and Amanda Hamrick during volunteer segment.
Absent board members: None

Agenda
– Slam Dunk GGJ with Sarah Sexton – January 19th
– Career Workshop and Microtalks – February
– GDC Midwest Mingle – at GDC
– Post-GDC Meetup – March
– Spring Jam – April
– Galloping Ghost Field Trip – May
– Educational Games Panel – June
– eSports Panel – July
– Know Your Rights Talk – August
– End of Summer Picnic – September 2nd
– Spooky Game Jam – October 12-13
– Extra Life – November 4th
– Game Dev Holiday Mixer – December 11th

Meeting Notes
-Year in review: Broke even on most events with a small profit on the summer picnic. Considering … Read More »


9/24/17 Meeting Minutes

Posted on September 25th, by Ali Cedroni in Meeting Minutes. No Comments

Board of Directors Meeting and Volunteer Meeting
24th September, 2017
Meeting called to order at 12:30pm CDT and adjourned at 3:19pm CDT.
Board Members in Attendance
Attended by: Heather Decker, Ross Hersemann, Tom Caprel, and Ali Cedroni in person at Zynga Chicago; Alex Damarjian via phone.
Absent board members: Brian Eddy

Agenda
– Spooky Game Jam on October 20-21st
– M+DEV on October 27
– Extra Life on November 4th
– Game Dev Holiday Mixer on December 12th
– Global Game Jam on January 26-28
– Global Game Jam Showcase in February
– GDC in March
Meeting Notes
– Looking for sponsorship and prizes for Spooky Game Jam. Location and event organization details have been solidified.
– Heather, Ross, and Tom will be heading to Milwaukee for M+Dev. Reminder to spread the word on social media.
– Ross is reaching out to various local studios for Extra Life hosting. Will continue speaking with more studios to expand … Read More »


10/18/2015 Meeting Minutes

Posted on October 29th, by Patrick McCarron in Meeting Minutes. No Comments

Board of Directors Meeting
18 October, 2015

Meeting called to order at 1:43PM CST and adjourned at 2:24PM CST.

Board Members in Attendance

Sheri, Neal, Patrick, Eric, and Heather in attendance in person at Zynga Chicago.

Agenda

Motions
Secretary Role
IGDAF Grant for a Video Camera
Harold Washington Library Collaboration

Motion Summary

Appoint Patrick as Co-Treasurer — Unanimously approved

Change Address To Patrick’s Address — Unanimously approved

Give Patrick Check Signing Authority — Unanimously approved

Get Patrick A Debit Card — Unanimously approved

Update Financial Policies (update Sheri’s email and update expense reimbursement form)  — Unanimously approved

Motion to approve new mission statement — Unanimously approved

 

Motion Summary

Board will decide on who will take the Secretary role after the election.

IGDAF Grant for a Video Camera

Board is investigating applying for an IGDAF Grant to purchase a video camera for use at events.

Next Meeting

Next meeting is November 1st.


6/8/2014 Meeting Minutes

Posted on June 8th, by Patrick McCarron in Meeting Minutes. No Comments

Board of Directors Meeting
8 June, 2014

Meeting called to order at 12:00pm CDT and adjourned at 1:12pm CDT.

Board Members in Attendance

Attended by Sheri, Neal and Heather via Skype IM.

Absent board members: Eric and Patrick

Agenda

June Networking Event
July Business Panel
July Summer Game Jam
August Unity Event
September End of Summer Picnic
Accessibility Talk

Meeting Notes

June Networking event is posted and just needs promotion. Venue has a few requests which the board agreed to.
Summer Game Jam venue is likely locked and we’re looking to contact the exec list about prizes.
September picnic needs to start planning so we can make it better than it was last year.
Someone volunteered about doing an accessibility talk, maybe in October? Will continue discussions.
Business Panel is pretty much all set, Neal will handle promotion of it as well via his company who is hosting the venue.

Motion Summary

No motions were made at the … Read More »


5/18/2014 Meeting Minutes

Posted on May 18th, by Patrick McCarron in Meeting Minutes. No Comments

Board of Directors Meeting
18 May, 2014

Meeting called to order at 12:00pm CDT and adjourned at 1:00pm CDT.

Board Members in Attendance

Attended by Sheri, Heather, Patrick and Eric via Skype IM.

Absent board members: Neal

Agenda

May Board Game Night
June Event
July Business Panel
Summer Game Jam
August Unity Event
Newsletter
Supporting Science Jam

Meeting Notes

Board game event is ready to go with site and date secured.
Patrick is working with David on ideas for the Business Panel panelists and hosts
Eric is making progress on the August Unity event and locations for Summer Game Jam
Trying to help out with Science Jam but been unable to get a list of places they’ve hit up already so to avoid double requesting assistance in fund raising.
Due to June speaker event falling through Sheri will do a Q+A talk on Networking instead, just need a venue for it.
Newsletter has slowed again so we need … Read More »


4/13/2014 Meeting Minutes

Posted on April 13th, by Patrick McCarron in Meeting Minutes. No Comments

Board of Directors Meeting
13 April, 2014

Meeting called to order at 12:00pm CDT and adjourned at 12:55pm CDT.

Board Members in Attendance

Attended by Sheri, Eric, Neal, Heather & Patrick via Skype IM.

Absent board members: None

Agenda

April Community Workshop Event
May Business Panel Event
June Out of Town Speaker Update
Summer Game Jam
Supporting Science Game Jam

Meeting Notes

A tenative Summer Game Jam date was selected for July
Community event is all setup and needs nothing more than final details before the event and a push to get more people to sign up.
Board will do what it can to support the Science Game Jam

Motion Summary

No motions were made at the meeting

Next Meeting

Our next official meeting will be on May 18th, 2014.


2/9/2014 Meeting Minutes

Posted on April 9th, by Patrick McCarron in Meeting Minutes. No Comments

Board of Directors Meeting
9 February, 2014

Meeting called to order at 12:58pm CDT and adjourned at 2:20pm CDT.

Board Members in Attendance

Attended by Sheri, Eric, Neal, Heather & Patrick in person at Zynga’s offices in Chicago, IL.

Absent board members: None

Agenda

Mission/Vision of the Chapter
Approve New Chapter Bylaws
Approve IGDA Chicago Board Member Guidelines
Approve Elections Manual
Approve Board Code of Ethics
Approve 2014 Budget
Election of officers

Meeting Notes

Discussed the proposed mission/vision of the chapter (below). We agreed it was good and that we wanted to focus on keeping Chicago a “hub” of the Midwest.

“IGDA Chicago strives to enrich our local game development community through regular events that facilitate networking and professional growth, as well as coordination with local studios and educators to ensure Chicago thrives as the major game development hub of the Midwest.” – IGDA Chicago Vision Statement

Motion Summary

Motion to … Read More »





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