Meeting Minutes


10/18/2015 Meeting Minutes

Posted on October 29th, by Patrick McCarron in Meeting Minutes. No Comments

Board of Directors Meeting
18 October, 2015

Meeting called to order at 1:43PM CST and adjourned at 2:24PM CST.

Board Members in Attendance

Sheri, Neal, Patrick, Eric, and Heather in attendance in person at Zynga Chicago.

Agenda

Motions
Secretary Role
IGDAF Grant for a Video Camera
Harold Washington Library Collaboration

Motion Summary

Appoint Patrick as Co-Treasurer — Unanimously approved

Change Address To Patrick’s Address — Unanimously approved

Give Patrick Check Signing Authority — Unanimously approved

Get Patrick A Debit Card — Unanimously approved

Update Financial Policies (update Sheri’s email and update expense reimbursement form)  — Unanimously approved

Motion to approve new mission statement — Unanimously approved

 

Motion Summary

Board will decide on who will take the Secretary role after the election.

IGDAF Grant for a Video Camera

Board is investigating applying for an IGDAF Grant to purchase a video camera for use at events.

Next Meeting

Next meeting is November 1st.


6/8/2014 Meeting Minutes

Posted on June 8th, by Patrick McCarron in Meeting Minutes. No Comments

Board of Directors Meeting
8 June, 2014

Meeting called to order at 12:00pm CDT and adjourned at 1:12pm CDT.

Board Members in Attendance

Attended by Sheri, Neal and Heather via Skype IM.

Absent board members: Eric and Patrick

Agenda

June Networking Event
July Business Panel
July Summer Game Jam
August Unity Event
September End of Summer Picnic
Accessibility Talk

Meeting Notes

June Networking event is posted and just needs promotion. Venue has a few requests which the board agreed to.
Summer Game Jam venue is likely locked and we’re looking to contact the exec list about prizes.
September picnic needs to start planning so we can make it better than it was last year.
Someone volunteered about doing an accessibility talk, maybe in October? Will continue discussions.
Business Panel is pretty much all set, Neal will handle promotion of it as well via his company who is hosting the venue.

Motion Summary

No motions were made at the … Read More »


5/18/2014 Meeting Minutes

Posted on May 18th, by Patrick McCarron in Meeting Minutes. No Comments

Board of Directors Meeting
18 May, 2014

Meeting called to order at 12:00pm CDT and adjourned at 1:00pm CDT.

Board Members in Attendance

Attended by Sheri, Heather, Patrick and Eric via Skype IM.

Absent board members: Neal

Agenda

May Board Game Night
June Event
July Business Panel
Summer Game Jam
August Unity Event
Newsletter
Supporting Science Jam

Meeting Notes

Board game event is ready to go with site and date secured.
Patrick is working with David on ideas for the Business Panel panelists and hosts
Eric is making progress on the August Unity event and locations for Summer Game Jam
Trying to help out with Science Jam but been unable to get a list of places they’ve hit up already so to avoid double requesting assistance in fund raising.
Due to June speaker event falling through Sheri will do a Q+A talk on Networking instead, just need a venue for it.
Newsletter has slowed again so we need … Read More »


4/13/2014 Meeting Minutes

Posted on April 13th, by Patrick McCarron in Meeting Minutes. No Comments

Board of Directors Meeting
13 April, 2014

Meeting called to order at 12:00pm CDT and adjourned at 12:55pm CDT.

Board Members in Attendance

Attended by Sheri, Eric, Neal, Heather & Patrick via Skype IM.

Absent board members: None

Agenda

April Community Workshop Event
May Business Panel Event
June Out of Town Speaker Update
Summer Game Jam
Supporting Science Game Jam

Meeting Notes

A tenative Summer Game Jam date was selected for July
Community event is all setup and needs nothing more than final details before the event and a push to get more people to sign up.
Board will do what it can to support the Science Game Jam

Motion Summary

No motions were made at the meeting

Next Meeting

Our next official meeting will be on May 18th, 2014.


2/9/2014 Meeting Minutes

Posted on April 9th, by Patrick McCarron in Meeting Minutes. No Comments

Board of Directors Meeting
9 February, 2014

Meeting called to order at 12:58pm CDT and adjourned at 2:20pm CDT.

Board Members in Attendance

Attended by Sheri, Eric, Neal, Heather & Patrick in person at Zynga’s offices in Chicago, IL.

Absent board members: None

Agenda

Mission/Vision of the Chapter
Approve New Chapter Bylaws
Approve IGDA Chicago Board Member Guidelines
Approve Elections Manual
Approve Board Code of Ethics
Approve 2014 Budget
Election of officers

Meeting Notes

Discussed the proposed mission/vision of the chapter (below). We agreed it was good and that we wanted to focus on keeping Chicago a “hub” of the Midwest.

“IGDA Chicago strives to enrich our local game development community through regular events that facilitate networking and professional growth, as well as coordination with local studios and educators to ensure Chicago thrives as the major game development hub of the Midwest.” – IGDA Chicago Vision Statement

Motion Summary

Motion to … Read More »


11/4/13 Meeting Minutes

Posted on December 28th, by Heather Decker in Meeting Minutes. No Comments

Board of Directors Meeting
10 November, 2013

Meeting called to order at 12:01pm CDT and adjourned at 12:45pm CDT.

Board Members in Attendance

Attended by Sheri, Eric, Neal, and Heather via Skype IM.

Absent board members: Patrick

Agenda

Events

November

December

January

February

Elections

Next steps

Meeting Notes

November Event
Heather will push out social for the event Thursday
Heather will email the attendees and remind them to bring a pen or digital device they can make notes with
Heather will reach out about holiday party sponsorship.
Eric will ask Danny at the Emporium about food/snacks.
We will continue to coordinate with Kyle through the email thread about the holiday party details.
Tristin will be running the polls for our elections.

Election dates:

November 22nd – Nominations Close
November 25th – Polls Open
December 9th – Polls Close
December 11th – Announce Results

 


8/4/13 Meeting Minutes

Posted on August 25th, by Heather Decker in Meeting Minutes. No Comments

Board of Directors Meeting
4 August, 2013

Meeting called to order at 12:00pm CDT and adjourned at 1:08pm CDT.

Board Members in Attendance

Attended by Sheri, Neal, Eric, and Heather via Skype IM.

Absent board members: Patrick.

Agenda

Events

August

September

October

Board Business

Regular Meeting Time – WhenIsGood results

Chicago Google Docs

Meeting Process Doc – Update/Review Implement

IGDA Chicago General Docs

Board of Directors

Volunteers

Social

Blog

Branding

Meeting Notes
Events

August

Eric is taking point on the picnic.

We had great responses to the call for volunteers from the survey! Eric will be finalizing the location then reaching out to the volunteers for help making it happen.

Eric put out a survey on Facebook to see what date works best for the group.

September

Patrick will be organizing a postmortem and tournament for Divekick.

The Chicago Game Jam should … Read More »





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